| BASED ON THE FOLLOWING ASSUMPTIONS: 1) 100 Participants / 100 guests (200) 2) 4 Speakers and 2 Staff 3) 4 Day Hotel conference vs 7 day Cruise 4) 2 Cocktail Receptions, 2 shows planned for group 5) 20 Hrs CME $795 |
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|---|---|---|---|---|
|
LAND RESORT 4 Nights |
5 STAR SHIP 7 Nights | NOTES | ||
| REVENUE | ||||
| Participant course fees - 20 Hours CME 100 participants | $79,500.00 | $79,500.00 |
|
|
| Guests - 100 guests | $7,500.00 | $7,500.00 | $75 x 100 (avg. guest fee $75 x 100) | |
| TOTAL REVENUE | $87,000.00 | $87,000.00 | - | |
| FIXED COSTS (Based on average costs) | ||||
| Audio-Visual (4 days) LCDs, Screens, Mics |
$7,000.00 |
- | Included | |
| Suggest marketing by E Card IT estimate 8 hours x $75 | $600.00 | - | Complimentary E-cards and Website registration link, graphics only, postage additional | |
| Syllabus - Suggest send digital to download | - | No fee - emailed prior to cruise | ||
| Facilities Rental | $1,000.00 | - | Included | |
| Speaker Fee/Honoraria (4 speakers) | $10,000.00 | $10,000.00 | (One option is to include free guest in lieu of honorarium) | |
| Pre-course registration services (cc transaction cost not incld) | $6,000.00 | - | CEI provides complimentary course registration services (cc transaction cost not incld) | |
| TOTAL FIXED COSTS | $24,000.00 | $10,000.00 | - | |
| VARIABLE COSTS | - | - | - | |
| Coffee Breaks | ||||
|
Land would be 4 breaks x $15.00 pp x 100 course participants |
$6,000.00 | $4,000.00 | Breaks in meeting room AM (coffee, tea, water and danish, fruit, yogurt) and PM (coffee, tea, water, cookies) $10 pp x 4 breaks x 100 conferees. | |
| Continental Breakfast 4 x $21PP x 100 (conferees only) |
$8,400.00 | - | All meals included for conferees and guests | |
| Board Luncheon $29.00pp x 25 |
$725.00 | - | All meals included for conferees and guests | |
| Networking Luncheons 3 x $29.00 x 100pp (conferees only) |
$8,700.00 | - | All meals included for conferees and guests | |
| Rooms for speakers, staff - | ||||
| 4 Nights at $275 per night, 4 speakers, 2 staff | $6,600.00 | - | Comp rooms earned at rate of 1 for 15 (does not include taxes) | |
| Room taxes and occupancy fees ttl 26% | $1,716.00 | $1,740.00 | 6 rooms Port taxes for 6 people (7 days) | |
| Speakers Food Allowance $75 x 4 speakers (4 days) |
$1,200.00 | - | All meals included for all 200 people. | |
| Staff Food Allowance | Regardless of number of days, food is included | |||
| 4 days @ $75 x 2 staff | $600.00 | - | All meals included for all 200 people. | |
| 2 Receptions: Open bar 200 people including guests $69 pp (x2 x200) | $27,600.00 | $5,000.00 | One Reception for group is complimentary - 200 people (200 x 1 x $25 pp) | |
| 1 Gala Dinner, includes guests $150 x 200 w/wine | $25,000.00 | $3,000.00 | Meal included; Wine with dinner $15 pp | |
| $86,541.00 | $13,740.00 | |||
| Taxes, room fees & Tips on Food & Beverage @29% | $25,096.89 | $1,896.00 | $13/day x 7 days x 4 speakers & 2 staff all taxes, fees, grat | |
| TOTAL FOOD COSTS | $111,637.89 | $15,636.00 | - | |
| Entertainment - 2 nights | $15,000.00 | $0.00 | Nightly entertainment included on ships | |
| TOTAL COSTS | $126,637.89 | $15,636.00 | ||
| TOTAL REVENUE | $87,000.00 | $87,000.00 | ||
| ASSOCIATION PROFIT/LOSS | ($39,637.89) | $71,364.00 | Profit - can be used to upgrade VIP's, cover air costs or donation back to organization or additional fee to Speakers | |
