Cost Comparisons for Organizations

BASED ON THE FOLLOWING ASSUMPTIONS:
–100 Participants
–4 Speakers and 2 Staff
–CruiseMeetings provides 2 Staff
–4 Day conference (20 hrs.) / 7 day Cruise
–2 events planned for group
REVENUE LAND RESORT 5 STAR SHIP
Participant course fees $79,500.00 $79,500.00
$795 x 100 participants (avg. course fee)
Guests $12,500.00 $12,500.00 -
TOTAL REVENUE $92,000.00 $92,000.00 -
FIXED COSTS - - -
Audio-Visual (7 days)

$7,000.00

$0.00 Included
Brochure/Postage $9,000.00 $0.00 Complimentary E-cards and Website registration link, graphics only, postage additional
Syllabus $5,000.00 $0.00 No fee - emailed prior to cruise
Facilities Rental $1,000.00 $0.00 Included
Speaker Fees/Honoraria (4 speakers) $10,000.00 $0.00 Free guest included in lieu of honorarium
Pre-course registrations $6,000.00 $0.00 CEI provides complimentary course registration
TOTAL FIXED COSTS $38,000.00 $0.00 -
VARIABLE COSTS - - -

Coffee Breaks

Land : 7days x $12.00 pp x 200 (includes guests)

$16,800.00 $2,000.00 Breaks in meeting room AM (coffee, water & danish) and PM (coffee, water, cookies) ($5 pp x 4 breaks x 100 conferees. Guests are free on the ship).
Continental Breakfast
4 x $15.00 x 200 pp
$12,000.00 $0.00 Included
Board Luncheon
$25 @ 25pp
$625.00 $0.00 All meals included
Networking Luncheons
3 luncheons @ $25.00 x 200
$15,000.00 $0.00 All meals included
Speakers Food Allowance
7 days @ $60 x 4 speakers
$1680.00 $0.00 All meals included
Staff Food Allowance
7 days @ $60 x 2 staff
$840.00 $0.00 All meals included
2 Receptions: Open bar with music & hors d'oeuvres 200 people including guests $30,000.00 $10,000.00 1 Reception included
1 Gala Dinner, includes guests $125 x 200 $25,000.00 $0.00 $10 per day x 10 speakers & staff x 7 days
  $101,945.00 $12,000.00  
Tax & Tips on Food & Beverage @22% $22,427.90 $2,640.00 $13/day x 7 days x 4 speakers & 2 staff
TOTAL FOOD COSTS $124,372.90 $14,640.00 -
Entertainment - 2 nights $15,000.00 $0.00 Included
TOTAL COSTS $139,372.90 $14,640.00 -
TOTAL REVENUE $92,000.00 $92,000.00  
ASSOCIATION PROFIT/(LOSS) ($47,372.90) $77,360.00 -